Meeting Minutes 11/11/2019

Call to Order
Roll Call

Present:Mavjuda, Monica M, Jhossep T, Chidera, Christina C, Anuja, Helen, Josh, Debbie, Julisa, Ryan, Christina F, Victoria, Sandra

Proxies:

Excused: Jessica

Absent: Maya

Birthdays: None

Fun Activity :)

1. - SIGN UP!!!!!!

Open Hearing

Approval of the Minutes

Approval of the Agenda

New Business
1. Fourth Funding Cycle
  1. Latin Arts Society “Subterráneo” March 13th, 5pm @ UMC Club 156 or Farrand Field - 6:45pm - Monica and Debbie
    1. Notes: JD Garza
      1. No presentation
      2. Translates into “underground”
      3. Would like to bring in an artist called Omega?; rapper, speaker- latinx identity and cultural power. HE is from L.A and is bilingual that embodies cultural hip hop.
      4. Trying to get exposure to local artists; trying to get another speaker to perform with Omega.
      5. Bringing these speakers will expose representation to the Latino community/culture through music.
      6. Discussed money, speaker has expressed that he is willing to drop the up front fee if we cover transportation
      7. We have submitted the request to reserve Old Main. Will give the reservation confirmation by Monday
        
        Also provide the audio/visual quote by Monday.
    2. Mission Statement Alignment: The Latin Arts Society brings awareness to Latinx music through Hip Hop and visual arts.
    3. Motion:
      1. Motion to approve the mission statement for Latin Arts Society “Subterráneo.”
        
        Motion passes 12-0-1
    4. Questions for them:
      1. Can you please provide us with the room reservation?
      2. Can you provide us with a quote from Program Council?
  2. GlobeMed “The Fight for Healthcare” March 12, 7pm @ Visual Arts Complex 1B20 - 6:15pm - Jhossep and Christina
    1. Notes: Cory Wong
      1. Mission of achieving health equity across the globe.
      2. Achieving goals consists of collaboration, learning, and growing together.
      3. Himalayan Healthcare
      4. Would like to bring in the originator of Himalayan Healthcare to speak. Topics would include his experience working with NGO, and inspire people to change the world.
      5. Host networking event that would include various other student organizations that is meant to establish communication between these groups to achieve bigger accomplishments..
    2. Questions:
      1. The speaker would stay for four nights, is that necessary?
        
        Yes, the travel is approx 48 hours so giving him time to adjust to a new environment would be more accomodating.
        
        CEB cannot fund the extra days for him; ask another org.
      2. Have you reserved a room?
        
        Yes
      3. Would you be okay with less money for food?
        
        The original amount of money that we requested is the lowest that we will consider.
      4. Is food important for this event?
        
        Yes, it will serve as an incentive for people to stay and will be culturally relevant.
      5. Will you be fundraising at the event?
        
        No
      6. How does this event align with CEB’s mission statement?
        
        Will help people see other people as human beings with desires and wants rather than categorizing them by their economic status.Will promote equity and prevent misconceptions about people from other countries of lower economic levels.
    3. Mission Statement Alignment:
      1. GlobeMed’s event, “The Fight for Healthcare,” addresses misconceptions and the concept of voluntourism in regards to Nepali villages to promote social awareness and inspire change within rural communities.
    4. Motion:
      1. Motion to approve the mission statement for GlobeMed “The Fight for Healthcare.”
        
        Vote passes 12-0-1
      2. Discussion
        
        Attended workshop
        
        The purpose of his presentation is important especially for the current culture in our environment.
    5. Questions for them:
2. Vietnamese Student Association Appeal
  1. Lunar New Year Cultural Show
    1. Food request has been eliminated- will use that money to fund PC (Phuong Cam). ($2000 less than what originally budgeted for)
    2. No price change for performers - time for Lion Dancers and other components of the show could be decreased to make more time for other speakers.
    3. PC’s talent would be worth the price and experience.
    4. Would you be okay with no catering?
      1. Yes, that would work.
  2. Notes:
    1. Notes:
      1. Advertising - $500 - $500 - $500
      2. Props and Costumes - $1,500 - $1,500 - $1,500
      3. Audio/Visual (AV Equipment) - $50 - $50 - $50
      4. Facility Rental - $1,029.34 - $1,029.34 - $1,029.34
      5. Food - $625.06 - $625.06 - $625.06
      6. Audio/Visual (Program Council) - $1,950 - $1,950 - $1,950
      7. Facility Rental (labor) - $1,130 - $1,130 - $1,130
      8. Performers (Phuong Cam) - $6,000 - $0 - $6,000
      9. Performers (Nix) - $2,200 - $2,200 - $2,200
      10. Performers (Myra Tran) - $2,000 - $2,000 - $2,000
      11. Performers (Lion Dancers) - $800 - $800 - $800
      12. Airfare (Phuong Cam) - $2,100 - $0 - $0
      13. Airfare (Nix) - $500 - $500 - $500
      14. Airfare (Myra Tran) - $300 - $300
      15. Hotel (Myra Tran) - $300 - $300
      16. Hotel (Nix) - $300 - $300 - $300
      17. Total - $21,284.40 - $13,184.40 - $19,184.40
3. 1. Apology email must be worded a certain way.

Old Business
1. Second Funding Cycle
  1. Sikh Student Association “Sikh Week Fall 2019” November 11-15 - Julisa and Sandra
    1. Update: Their event is this week :). (Turban Tying- 11/11/19)
      1. When asked about their survey they said they weren't doing it until the very end of their event.
      2. They should explain to people why they are doing turban tying - could be confused with cultural appropriation.
      3. Food was not culturally relevant.
      4. They did not clean up after themselves.
    2. Who will be attending? Wednesday (UMC North Dining Room 7-10); Friday (Bhangra Night, Idea Forge 8-12)
      1. Victoria
      2. Julisa
  2. Jewish Student Association “Eva Schloss, Ann Frank's Stepsister, Tells her Story” November 13, 7pm @ UMC Glenn Miller Ballroom - Helen and Josh
    1. Update: Survey was sent with email asking if they need help .
    2. Who will be attending?
      1. Josh
      2. Monica (might be late)
      3. Helen (late)
      4. Anuja
      5. Mavjuda
      6. Julisa
      7. Jessica
      8. Chidera (Tentative)
      9. Christina C (Tentative)
  3. Middle Eastern Student Association “Middle East Night” November 15, 7pm @ Glenn Miller Ballroom - Chidera and Victoria
    1. Update: Event is going to be happening this week
      1. Survey was sent out
    2. Who will be attending?
      1. Victoria
      2. Chidera
      3. Monica
      4. Christina C (tentative)
      5. Christina F.
  4. Indian Student Association “Diwali Celebration” November 16, 5pm @ Lower Rec - Jhossep and Jessica
    1. Update: Survey was sent. Event is this week.
    2. Who will be attending?
      1. Victoria
      2. Jhossep
      3. Jessica
      4. Chidera
2. Third Funding Cycle
  1. Creative Writing Association “CWA Reading Series” January 28-February 11, 6:00pm @ Old Main - Chidera and Victoria
    1. Update: CWA had the funding meeting without their liaisons.
      1. They were given poster information.
      2. Identify their primary person
      3. Let them know that before they move forward with anything they need to check with liaisons.
  2. Chinese Students and Scholars Association “Chinese New Year Gala” February 2, 4:30pm @ UMC Glenn Miller Ballroom - Anuja and Maya
    1. Update: Need to schedule the funding meeting.
  3. Performers Without Borders “Amirah Sackett” February 3-February 7, 9:00am @ Irey Theater - Mavjuda and Helen
    1. Update: In the process of scheduling the funding meeting.
  4. ��񱦵� Asian Studies Graduate Association “Annual Conference for ��񱦵� Asian Studies Graduate Association” February 14-February 15, 11:00am @ British and Irish Studies Room - Monica and Sandra
    1. Update: Had funding meeting with Jamey and Wenfei.
    2. Wenfei also says, “By the way, we just found out last week that the keynote speaker on Japanese studies will change from Prof. Marcon (Princeton University) to Prof. David Howell (Harvard University). They won’t be any changes to the format of the conference, though. Please let me know if you have any questions.”
  5. Vietnamese Student Association “VSA Lunar New Year Show” February 15, 6:00pm @ UMC Glenn Miller Ballroom - Josh and Julisa
    1. Update: Just had their appeal.
Officer Reports

1. Advisor(s)
  1. ODECE Diversity Summit
    1. Chris Bell
  2. April Events
    1. One more funding cycle
    2. Based on funding history our budget is good-standing
      1. Might get a good amount of budgets in April
  3. Bylaws Reminders
    1. Leave of absence (two non-consecutive semesters)
      1. If members have two consecutives semesters of leave of absence then they must reapply.
    2. Quorum (at least 5 student voting members and/or half of the budgetary members)
    3. Reported Absences (no more than 3 late arrivals and early departures) (all members are permitted a total of two reported absences during the semester)
  4. Items to Return (Volunteers Needed)
    1. Traffic Cones (Parking Services)- Christina will return these
    2. Rolling Cart in CEB Office (Macky Offices) - Mavjuda will return it
  5. Proxy for Dec. 2
2. Leg Council
  1. New people for Rep on Thursday
3. CUSG Liaison
  1. Diversity Summit on Wednesday 5:30-7pm in UMC 235
  2. Commuter Dinner on Thursday at 5:00-7:30pm in Glenn Miller Ballroom
    1. You don’t need to be a commuter student yourself to attend, come meet the commuter student community on campus
4. Webmaster
  1. Finally have training this Wednesday; 11/13
5. Social Media Coordinator
  1. Please share application
6. Student Outreach Coordinator
  1. Should we do another workshop before the end of the year or the beginning of January?
    1. Before the end of the year.
  2. Please encourage your friends to apply as well as post on your social media!
  3. Only 2 orgs applied? Is this bad?
    1. Orgs might just be waiting until April; however it could just be that they are not being organized and keeping track of deadlines.
    2. As long as we are doing what we should be there should be no concern.
    3. Consider sending out reminder deadlines to organizations.
  4. Bylaws for Leave of Absence
7. Speakers Coordinator
  1. Meeting w/ DSB scheduled for this Wednesday @5:30 PM (tentative)
  2. Survey Results (please remember our )
    1. Survey is not a good reason to bring Terry Crews.
  3. Budget will not get cut if attendance for speaker we bring does not turn out well.
8. Assistant Speakers Coordinator
  1. Absent - none
9. Marketing Coordinator
  1. None :)
  2. Tabling schedule for new members
10. Secretary/Historian
  1. None
11. Chair
  1. 1. Saturday, December 7th
  2. 1. Upload new and revised version to drive.
  3. Board Dinner
    1. Dec. 9th
    2. Ideas for where to eat.
Adjourn
1. 8:08 PM

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Meeting Minutes 11/11/2019

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