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Meeting Minutes 11/30/2020

  1. Call to Order   

  2. Roll Call

Present: Anuja, Anbareen, Hayden, Jhossep, Teagan, Chidera, Kenny, Maya, Cynthia, Christina Chambers, Tania, Bailey, Thy, Ornella, Jemil

Proxies:  

Excused: 

Late: 

Absent: Bennett, Audrea

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. An additional $197.80 was approved by budgetary member vote for the Elijah McClain event.

    2. Speakers Discussion - Chidera

        1. Best way to explain: this is the CWA but of sports

          1. It is a conference through the REC

          2. Last years topic was privilege

          3. Focus on advocacy

        2. Appears we would probably be fielding a large portion of the total cost.

        3. WNBA - is a large population, who are we looking at specifically?

        4. SF 3rd woman to kick at college football

        5. NFL

          1. Women in coaching staff

          2. 49ers assistant coach - KS

          3. Are there any specific parameters that they want to follow?

          4. This was the first meeting to discuss; want to have an event at the end of March; potentially wanted to bring trans athletes

          5. Open to all ideas

        6. Perhaps ask for them to send top three

        1.  

    3. Secretary Elections

      1. Cynthia Kim

      2. Ornella Musinguzi

    4. If you are interested in running for an executive position next semester:

      1. Reach out to the member currently occupying that position to get some information

      2. Read the bylaws section on that specific position

      3. Talk to Jemil about the

        1. Reach out to our one and only, Jemil :)

 

  1. Old Business

    1. Fourth Funding Cycle

  1. Hillel “An Evening with Idan Raichel,” March 3rd, 5:00-6:00 PM - Jhossep and Tania

    1. Updates: We need some help with structure, if any of you have ideas

  2. TEDxCU “Bounce,” March 15th, 12:00 PM - Maya and Cynthia 

    1. Questions

      1. Are you willing to try One College Productions again?

      2. Can we get a line item estimate for Macky?

      3. Can you provide detailed credentials for Jeff Motter?

      1. Advertising - $500.00 - $500.00

      2. Contract & Licensing

        1. Macky - $4,975.25 - $4,975.25

        2. Jeff Motter Speaking Coach Fees - $8,000.00 - $8,000.00

          1. He will in actuality be paid $5,000 due to deduction from taxes and fees

      3. Services

        1. Video/Editing - $10,000.00 - $10,000.00

    4. Total - $23,475.25 - $23,475.25

    5. Motion to bundle the associated costs of TEDxCU’s event “Bounce.”

    6. Motion to approve CEB funding of $23,475.25 for TEDxCU’s event “Bounce.”

      1. In favor 10 - Abstain 1 - Negation 0

      2. Motion passes

    7. Strategies to garner large audience

      1. Pre Recording and release 

        1. Track their views and asking to track views

      2. Work closely with Maya with regards to marketing

      3. Expedite a social media campaign

        1. Teasers for speakers - who they are & what they talk about

      4. Inquire about mini workshop events meant to promote - would they still like to do that?

      5. Use CSI as a resource, utilize all the resources!

        1. Let’s supply them contacts

      6. Specify a cutoff date (for ourselves) to determine the amount of views relevant for us to decide if the event was successful. So for example, if we decided the cutoff was 48 hours after the event, that's when we would stop counting views

      7. Maybe we can act with some grace, and not hold too many parameters around views; but this is a permanent video online that will continue to garner views for a long period of time

        1. If we aren’t happy with number of views, then we can ask they continue to advertise past from the due date

      8. Recommend more platforms for posting (e.g. Periscope, CU website, even the CEB website)

  1. Third Funding Cycle

    1. Vietnamese Student Association “Lunar New Year Show” February 20th, 7:30 PM - Chidera & Teagan

      1. Updates: Signed the docusign document for the meeting. Just waiting for advertisement materials                                  

  1. Officer Reports

    1. Advisor(s)

      1. Hope everyone enjoyed their break!

      2. Congrats to Hayden!

      3. CSI is remote until January 4th; pending campus and county regulations.

      4. I will be emailing the speakers list to agencies this week.

      5. Exec 1 on 1s:

        1. Anuja: Can we have our meeting this week instead of next week?

      6. If anyone wants to chat about running for Exec from my perspective, let me know.

      7. CSI will be closed the week between Christmas and New Years.

      8. Good luck with finals! Please be sure to check email or groupme over break in case we need info around speaker decisions or other items.

      9. Stay safe over break.

    2. Leg Council

      1. Absent

    3. GPSG Liaison

      1. No updates

    4. CUSG Liaison 

      1. Absent

    5. Webmaster

      1. No updates

    6. Social Media Coordinator

      1. It’s been a great time y’all :)

      2. I’ll be posting events for other orgs on our stories so keep an eye out for something you might like!

      3. Shadow Tania’s shenanigans!!! 

    7. Student Outreach Coordinator 

    8. Speakers Coordinator

      1. Thank you for the productive speakers discussion yall. I hope everyone has a wonderful break and that your finals end positively.  

    9. Assistant Speakers Coordinator

      1.  

    10. Marketing Coordinator

      1. Fill out thy !

    11. Secretary/Historian

      1. Please stay safe and happy holidays!!!

      2. Congratulations to Cynthia!!!

      3. It is my last meeting :( hugs & kisses

    12. Chair

      1. Happy last meeting of the year!

      2. Hayden and Thy will unfortunately be permanently leaving the Board after this semester. We will miss you both!

      3. Personal reminder: make ecard thank you notes for EM event.

 

  1. Adjourn - 8:56 PM

Off