Faculty Toolkit

The Office of Contracts and Grants (OCG) is dedicated to supporting our brilliant researchers whose work pushes the envelope of knowledge. We are the bridge between faculty, staffÌýand students and their research funding.Ìý

How we help you

  • Review and approve the submission of proposals for funding
  • Develop compliant and accurate project budgets
  • Negotiate contract and grant awards
  • Monitor the implementation and administration of sponsored projects
  • Provide informational programs for faculty and staff related to sponsored projects
  • Serve as the University’s liaison with sponsors and regulatory agencies
  • Provide learning on demandÌýinformation for the research community
  • Download an overview and quick guide

Top Topics for Faculty

Whether you have worked with OCG for years or are new to ²ÊÃñ±¦µä, the following information provides a quick digest and links to your most requested information.

Ìý Your Team

OCG staff are assigned by Department.ÌýUse the Unit Directory to find your OCG team of Proposal Analyst, Grant Officer, Contract Officer, and SubcontractÌýOfficer. You can also use this directory to find contacts for specific topics such as property, travel, reportingÌýand others, along with contacts within your department that provide assistance with sponsored projects.

Sponsored Projects Accounting (SPA) staff are assigned by sponsor. SPA staffÌýassignments and contact information can be found on the .

Ìý Signing Authority & Authorized Organizational Representative

The Office of Contracts and Grants (OCG) is the University’s authorized representative to submit proposals, negotiate and accept sponsored research agreements, non-disclosure agreements and material transfer agreements on behalf of the Board of Regents. Most sponsored projects proposals and awards go through OCG.

OCGÌýis the ²ÊÃñ±¦µä's Authorized Organizational Representative (AOR) and is responsible as the Office of Record for the administration of sponsored research agreements and funding on the ²ÊÃñ±¦µä campus.

Learn more about Signature Authority

Ìý Review & Submit Proposal

Finding funding and proposal development begins in the departments and units with the faculty.ÌýOCG Proposal Analysts review and approve all proposals, including budgets, and then submit sponsored project proposals on behalf of the University. The can assist you with finding funding resources,Ìýand OCG has numerous proposal development and sponsor specific resources.Ìý

Ìý Proposal Submission Form (PSR)

All proposals begin with aÌýProposal Submission Request (PSR) form, completed and signed by the Principal Investigator (PI) and other key personnel. The PSR collects important proposal-related and compliance-relatedÌýinformation in one form. Proposal Analysts will work with PIs toward a final budget that will need PI approval.

You mustÌýhave your annual Disclosure of Professional Activities (DEPA) up to dateÌýprior to submission. Information on how to file the DEPA is available through the .

Proposal Analysts are assigned by department and can be found in the OCG Directory.

Ìý 5 Business Days

OCG’s deadline for a PI to submit for reviewÌýthe PSR form, budget, and budget justification is five (5) full business days before the sponsor’s deadline date and time. This allows for comprehensive review and timely submission.

Watch a short video about the 5 Day Rule.

Ìý Compliance Verifications

Prior to proposal submission, OCG Proposal Analysts review PSRs and proposals for a broad range of research compliance areas,Ìýincluding conflict of interest (DEPA), export controls, animal care and use (IACUC), human subjects (IRB), and others. For most proposals, with the exception of the DEPA which must be current at the time of submission, approvals for other compliance areas are not required until an award is made.

More information is available for these compliance areas:

Ìý Intellectual Property

Faculty investigators need to manage intellectual property rights associated with their inventions as they collaborate with multiple industry partners. ForÌýintellectual property assistance, questions andÌýmanagement issues, contact Jennifer Wunsch, Assistant University Counsel & Intellectual Property Manager.Ìý

Ìý Awards, Outgoing Subcontracts and Non-Financial Award Management

OCG’s Grant and Contract Officers review, negotiate, and accept all award agreements (funded and non-funded)Ìýand assist you with ongoing award management, award modifications, sponsor approval requests, and extensions.ÌýWhen an award includes an outgoing subcontract to collaborators both nationally and internationally, our OCG Subcontract Officers will work with you and the subcontractor to review, negotiate, and execute the outgoing subcontract.Ìý

Additional OCG resources:

Ìý Property, Travel,ÌýReporting & Closeout Help

OCG's Compliance Officers provide expertise and guidance in regulatory requirements related to:

Ìý Financial Award Management

reports to the Campus Controller’s Office and oversees financial administration of sponsored research for ²ÊÃñ±¦µä, directly managing accounts for Restricted Funds 30 and 31. Ìý

Ìý PI Departure from ²ÊÃñ±¦µä

When a Researcher’s relationship with the ²ÊÃñ±¦µä changes, considerations must be made to several aspects of their affiliation with the campus. Consideration has to be given to designated lab space, property, compliance, personnel assignments, and sponsored projects. Researcher’s who are transferring to a different organization must engage with several campus units to obtain the necessary approvals prior to any transfer of a sponsored project or university/sponsor owned property.Ìý Departing PI Resources