Student Respondent Refund Information
When individuals accused of prohibited conduct receive an OIEC written Notice of Allegations, the formal resolution process has officially begun. While a formal resolution lasts an average of up to 90 days from the date of the written Notice of Allegations, some processes end sooner. It is also possible given certain circumstances that the process may require more time to complete. Read more in the OIEC Resolution Procedures.
Whether a formal resolution is completed within 90 days or is extended, it is important to understand the deadlines related to tuition and fee refunds and housing charges at the beginning of the process.
Tuition and Fee Refunds
A tuition refund is typically based on the date when the student is no longer enrolled at the university, whether due to university action or the student’s decision to withdraw voluntarily. However, in situations where a student is suspended or expelled after an OIEC formal resolution process that was initiated in the same semester, OIEC will request a tuition refund for that student from the Office of the Registrar using the date on which the investigation began (this is the date of the written Notice of Allegations) and the corresponding refund period on ’s Withdrawal Calendar, rather than the date upon which the process concluded (Notice of Sanction). Please see the Withdraw from the Semester webpage for more information as different courses have different deadlines. Please note that withdrawals may impact the refund amount. For students who do not completely withdraw from all courses, a refund may not be issued. Please check with the Bursar’s office about eligibility.
If you would like to discuss your specific circumstances and what options might be available, please contact OIEC's Support and Safety Measures staff at 303-492-2127.
Please note that whether the student voluntarily withdraws, or is suspended or expelled by the university, applicable grades the student earns during that semester will typically be converted to a withdrawal or “WD”, regardless of the date.
Housing Charges
For students living in a residence hall, University Housing assesses a financial penalty for the current semester when a housing contract is terminated and the student remains enrolled in classes. Contract termination penalties can result from either student- or university-initiated action. If a student is no longer attending classes, i.e., has left the university, the housing cancellation penalty is not assessed.
When a housing contract is terminated due to an OIEC investigation, either by OIEC or voluntarily terminated by the student, and the student is still attending classes, it is our process to request that University Housing not assess that penalty. However please be aware, per the contract, there are also non-refundable usage charges that apply from the start of the contract to the official date of checkout. Dining plans are terminated when a hall check-out is complete. Please contact Housing & Dining at 303-492-6673 if you have questions regarding your housing or dining contract.
If you have any questions, please do not hesitate to contact Regina Tirella, Emily Pfleghaar, or Emilie Fox or call OIEC at 303-492-2127.