Managing Faculty Grants

Engaging

UROP pays faculty grants by transferring awarded funds directly to recipients near the beginning of the grant term. After awards are transferred, UROP follows up with an email to recipients with the journal entry (JE#) of the transfer. Faculty are expected to spend UROP funding according to the budgets outlined in awarded proposals and to track their expenses for potential audits.

How are students paid with faculty grants?

Faculty are responsible for the payment of students and may use any method in compliance with university and campus policy.

What payment method does UROP recommend?

Faculty are encouraged to talk to student team members about payment and select the method most appropriate for them. ÌýArea accountants can advise about paying students with employment, stipends or financial aid.

Who may I pay with UROP funding?

Students must be degree-seeking undergraduates at the ²ÊÃñ±¦µä throughout the grant term to be eligible for UROP funding.

What kinds of speedtypes (ST) are acceptable?

"Fund 10" ST are preferred, but UROP can also transfer to Fund 20, 26, 28 and 29 accounts. All departments must on salary expenses, and the rate varies based on employee type (faculty, staff, student). GAIR will be charged if you use an auxiliary and self-funded operations speedtype (20, 26, 28, 29).

Do I need to create a new ST?

UROP does not require faculty to create new ST for these awards, but they may do so as desired.

What do I enter on my application if I want a new ST?

Faculty who wish to setup a new ST may wait to do so until decision notices are sent and should enter "000000" on the application form.

Am I required to track and report expenses to UROP?

UROP does not require faculty to report spending or provide receipts but encourages recipients to consult with their area accountants about the management of award funding.

What can I do with unspent UROP funding after the term?

If any funds are unspent after the award’s end-date, faculty may return funding or request extensions by contacting us.

Timeline

April 10, 2024 - Grant Acceptance Form Due
August 2024 - Transfer Window
April 18, 2025 - Team Mentor's Final Survey Due
April 25, 2025 - Student Team Member's Final Survey Due
April 25, 2025 - Grant End Date

TBD - Grant Acceptance Form Due
TBD - Transfer Window
TBD - Team Mentor's Final Survey Due
TBD - Student Team Member's Final Survey Due
TBD - Grant End Date

Student Employment

Student Employment helps colleges and departments hire ²ÊÃñ±¦µä students, administersÌýwork-study funds—and provides resources for students and employers.

Undocumented/DACA

The university offers support for studentsÌýwho are undocumented and/or DACAÌýbeneficiaries, and weÌýencourage faculty to take full advantage of them.

International Students

ISSS provides immigration advising for students and assists with cultural adjustment—coordinating events and supporting a smooth transition into American university life.

Workers' Compensation

If a student is injured in the performance of activities related to their project during the term of their award, they might be eligible to receive Workers’ Compensation.

The UROP office is closed for Winter Break, but we'll return to normal operations on Monday, January 6, 2025.Ìý

If you have questions, check out our FAQ page.